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GEAR UP Data Specialist

Company: Wonderful College Prep Academy
Location: Delano
Posted on: June 22, 2022

Job Description:

Company Description

Who we are:

Wonderful College Prep Academy is a charter network in California's Central Valley committed to providing a world-class education for all students. The Academy's mission is to graduate students prepared to earn a college degree and to put them on a promising career path for life. We believe this begins with a nurturing, engaging, community-centered school environment where students develop a strong and well-rounded academic foundation. Ultimately, this will prepare generations of leaders in the Central Valley who are critical thinkers and life-long learners.

The Academy's first school opened in Delano in 2009, serving students from across the Central Valley in grades 6-12. In 2016, we moved to our new, state-of-the-art college prep campus in Delano, and in the fall of 2017, added an elementary school in Delano and opened a second charter school in Lost Hills. In Delano, we serve over 2,000 students in grades TK-12, while in Lost Hills, we serve over 400 students in grades TK-10 and will grow to serve students through 12th grade over the next two years.

All students have access to technology, from hands-on-STEM learning for younger students in a fully equipped "maker's space" to one-to-one school-provided devices for all students. The Academy aims to provide every opportunity for our students that often is not found in public or charter schools, including the ability to graduate from high school with a free Associate Degree. Through a unique partnership with Bakersfield College, our students enroll in college classes starting in 9th grade and complete all their A-G requirements, in addition to their AS Degree requirements over the course of four years. In addition, all graduates are eligible to earn a four-year renewable college scholarship through the generous support of Lynda and Stewart Resnick.

We seek thoughtful, inclusive, skilled communicators, and creative problem-solvers who value continuous learning and who are excited to serve our students and families. Now is the time to join a team making enduring change within the Central Valley of California and beyond.

Job Description

A day in the life at Wonderful:

Wonderful College Prep Academy is currently seeking a full-time Data Specialist for our GEAR UP Program. The GEAR UP program's mission to significantly increase the number of low-income students who are prepared to enter and succeed in postsecondary education.

The Data Specialist will be involved in six core data and evaluation functions:

  • Data Development and Support
  • Data Collection and Monitoring Supervision
  • Data Systems Management
  • Data Sharing and Reporting
  • Evaluation and Assessment
  • Budget and Matching Tracking.

    Working under the direction of the GEAR UP Director, the Data Specialist's responsibilities may include but are not limited to:

    Job Duties & Responsibilities:

    • Data Development and Support.
    • Help ensure that data development is in compliance with grant requirements.
    • Regularly evaluate data quality and enforce data quality standards; identify and resolve data quality issues (integrity, timeliness, accuracy and completion).
    • Support with identifying data sources, calculating baselines, setting targets, benchmark goals, etc.
    • Support programming to assure programs are developed based on researched, evidence-based practices.
    • Work directly with staff at each school site in monitoring each school's GEAR UP budget and required match.
    • Work closely with school site coordinators, monitor and produce monthly activities logs and provide reports to Director.

      Data Collection and Monitoring Supervision:

      • Ensure data collection and reporting methods are accurate, effective, and efficient.
      • Support data collection, entry and validation practices and procedures.
      • Support data trainings for program staff to ensure data collection and monitoring policies are understood and implemented via an accountability system.
      • Support in data gathering and analysis of longitudinal data across various public data systems.
      • Support programming to develop a "cycle of program improvement" through "data coaching" and regular data analysis and interpretation.
      • Support in the use and updating of data monitoring tools such as dashboards, rubrics, data flowcharts, etc. that align with existing tools (such as performance measures, logic models, etc.)

        Data Systems Management:

        • Support with use of data management software systems.
        • Support with staff trainings and technical assistance on data systems.
        • Support with ensuring data security policies and procedures are followed.

          Data Sharing/Reporting:

          • Develop monthly and quarterly outcome reports to share with program staff.
          • Assist with various types of reporting, including reports for funders, internal reviews, and other partnerships.
          • Aid in developing data presentations for internal and external audiences, including graphs, tables, data visuals, etc. to demonstrate impact and inform action planning.
          • Support with the creation of data visuals drawing on programmatic and secondary data sources.
          • Establish and maintain relationships with school partners in order to develop strong data sharing partnerships; support partner contractual agreements including reporting and auditing processes.

            Evaluation and Assessment

            • Support in the implementation, administration, and analysis of various evaluation tools such as surveys, focus groups, assessments, etc., and Annual Performance Review of the grant.

              Budget and Matching Tracking

              • Tracking all aspects of the program expenditures including the budget for each school site.
              • Track school site grant budget and matching funds, in collaboration with the school site Principals and/or Budget Office.
              • Provide monthly draw down budget reports for each school site.
              • Coordinator research needs for grant compliance.
              • Perform other duties as assigned.

                About the GEAR UP Grant: GEAR UP is a federally funded Title III Grant. Wonderful College Prep Academy, in partnership with Avenal and Sanger Unified School Districts, will work with 6th and 7th grade students from four middle schools to prepare them for college. The Federal Department of Education website for GEAR UP is

                This discretionary grant program is designed to increase the number of low-income students who are prepared to enter and succeed in postsecondary education. GEAR UP provides seven-year grants to states and partnerships to provide services at high-poverty middle and high schools. GEAR UP grantees serve an entire cohort of students beginning no later than the seventh grade and follow the cohort through high school and their first year of college.



                Your contribution to Wonderful:

                • Bachelor's degree from an accredited college or university required, preferably in social science, education, with a minimum 1-2 years of related experience in education.
                • Experience working in non-profit organizations and college access programs highly preferred.
                • Experience in using data to support and drive programmatic decision-making and improvement.
                • Experience in navigating data management software.
                • Experience with methods and procedures for data acquisition, management and quality control.
                • Experience in preparing reports for funders and other partners.
                • Knowledge of Education General Administrative Regulations (EDGAR), Office of the Management Budget and other federal regulations related to grant funded programs.
                • Program budget and other related regulations by the U.S. Department of Education.
                • Understanding of quantitative and/or qualitative methods to highlight the assets and community needs of diverse and marginalized communities.
                • Familiarity with data visualization and presentation skills. Knowledge in using Excel or other software to develop graphs and tables for a general audience.
                • Familiarity with demographic, economic, or educational datasets. Knowledge of Central Valley educational data records, California Department of Education, and Census data sets preferred.
                • Ability to communicate effectively.
                • Self-directed and capable of working to meet quick turnaround and deadlines independently.
                • A commitment and passion for educational equity and justice and the desire to work tirelessly on behalf of students from California's Central Valley.
                • An eager, flexible learner and problem solver who feels comfortable taking initiative.
                • A self-starter with exceptional work ethic and the ability to work well away from colleagues and management.
                • Outstanding written and verbal communication skills.
                • An ability to quickly establish rapport and communicate well with scholars.
                • A valid California driver's license required.
                • Bilingual in Spanish is a plus.
                • COVID vaccination will be required for this position unless candidate has a legally valid exemption.

                  Wonderful's dedication to you:

                  • Competitive benefits package including Medical (including 24/7 online access to a physician), Vision, Dental, and 401k with match eligibility.
                  • Wonderful Giving ( -- allowing you to donate company money to a cause of your choice.

                    Additional Information

                    Wonderful's dedication to you:

                    • Free access to the Wonderful Wellness Clinic
                    • Free access to the Wonderful Fitness Center
                    • Company paid health/vision/dental for self
                    • Voluntary 403b with company match
                    • Most positions are bonus eligible
                    • Subsidized preschool and college scholarships for your children

                      Quality of Life in the Central Valley:

                      Framed by the Sierra Nevada to the east and the Coast Ranges to the west, California's Central Valley is one of the world's most productive agricultural regions and the base of The Wonderful Company's agricultural operations. This vast area enjoys a moderate climate and offers residents a high quality of life, low cost of living, and a host of diverse cultural and recreational activities. From wine tasting and hiking to rafting, fishing, skiing, and surfing -- all within a two-hour drive -- the family-friendly Central Valley has much to offer.

                      Wonderful College Prep Academy is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

                      Click here to view our Privacy Notice.

                      EEO is the law

Keywords: Wonderful College Prep Academy, Delano , GEAR UP Data Specialist, Other , Delano, California

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