Office Assistant (Independent Study)

Company: Wonderful College Prep Academy
Location: Delano
Posted on: January 7, 2022

Job Description:

Company Description

Who we are:

Wonderful College Prep Academy is a charter network in California's Central Valley committed to providing a world-class education for all students. The Academy's mission is to graduate students prepared to earn a college degree and to put them on a promising career path for life. We believe this begins with a nurturing, engaging, community-centered school environment where students develop a strong and well-rounded academic foundation. Ultimately, this will prepare generations of leaders in the Central Valley who are critical thinkers and life-long learners.

The Academy's first school opened in Delano in 2009, serving students from across the Central Valley in grades 6-12. In 2016, we moved to our new, state-of-the-art college prep campus in Delano, and in the fall of 2017, added an elementary school in Delano and opened a second charter school in Lost Hills. In Delano, we serve over 2,000 students in grades TK-12, while in Lost Hills, we serve over 400 students in grades TK-10 and will grow to serve students through 12th grade over the next two years.

All students have access to technology, from hands-on-STEM learning for younger students in a fully equipped 'maker's space' to one-to-one school-provided devices for all students. The Academy aims to provide every opportunity for our students that often is not found in public or charter schools, including the ability to graduate from high school with a free Associate Degree. Through a unique partnership with Bakersfield College, our students enroll in college classes starting in 9th grade and complete all their A-G requirements, in addition to their AS Degree requirements over the course of four years. In addition, all graduates are eligible to earn a four-year renewable college scholarship through the generous support of Lynda and Stewart Resnick.

We seek thoughtful, inclusive, skilled communicators, and creative problem-solvers who value continuous learning and who are excited to serve our students and families. Now is the time to join a team making enduring change within the Central Valley of California and beyond.

Job Description

The role: The Office Assistant is the first point of contact for parents and students when they come to school, as well as a resource to the school community. The Office Assistant should always exhibit professionalism, treat people with respect, and be firm but compassionate in how they address the day-to-day challenges of a rigorous and purposeful school.

• Monitor and oversee all facets of Independent Study attendance collection and compliance
• Work closely with all Principals and teams to ensure all ISP paperwork is completed and stored
• Work with the Attendance team to ensure records are entered and accurate
• Update Superintendent, CBO, and Director of Student Services on the progress of program Assist with Enrollment, Student Information, and Attendance:
• Build strong working relationships with parents, families, and staff
• Maintain complete and current student cumulative files
• Manage the Attendance process including contacting parents daily regarding student absences
• Administer Independent Study process for students with planned absences
• Assist registrar and SIS Manager with management and compliance of student records
• Collect doctor's notes and excused absence notes from parents for absentee documentation
• Work with current parents to solve problems and prevent student attrition Health, Safety and Discipline:
• Maintain emergency medical and contact information for all students
• Assist with maintaining complete and current immunization records for all students
• Be knowledgeable of all content in school safety binder, including emergency procedures
• Report all injuries and other school incidents to Human Resources
• Supervise students sent to the office for discipline and health reasons
• Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translating documents, and preparing general correspondence
• Provide support to the leadership team and teachers as necessary
• Use an automated telephone system to send out school information as necessary
• Act as an interpreter, when necessary, in whole-school functions and smaller meetings
• Collect lunch, uniform sales money from parents and provide receipts for payments
• Other duties as assigned
  
  Disclaimer: This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between the Institution and its employees.
  
  Qualifications
  
  Your Contribution to Wonderful:
  
  
  • High School Diploma
  • Minimum of 1 year of verifiable successful experience working in the front office of schools
  • Clearance of FBI/DOJ
  • TB Clearance
  • Mandated reporter certificate
  • Experience in working with a diverse student population.
  • Bilingual fluency in Spanish and English
    
    Skills, Knowledge:
    
    
    • Excellent written and oral communication skills
    • Knowledge and cultural competence of the local student and parent community
    • Highly developed interpersonal skills using tact, patience, and courtesy
    • Effectively prioritize and juggle multiple concurrent projects
    • Comfort in a start-up environment and ability to work independently with minimal direction
    • Ability to use a variety of software programs and quickly learn new ones
      
      Working Conditions:
      
      
      • Environment: Office environment; fast-paced work, constant interruptions.
      • Physical requirements: Hearing and speaking to exchange information, make presentations and communicate over the telephone; seeing to read, prepare, and proofread documents and view computer monitors; sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lifting light objects; ability to go to sites apart from primary office to conduct business.
        
        Additional Information
        
        WCPAs dedication to you:
        
        
        • Free access to the Wonderful Wellness Clinic
        • Free access to the Wonderful Fitness Center
        • Company paid health/vision/dental for self
        • Voluntary 403b with company match
        • Most positions are bonus eligible
        • Subsidized preschool and college scholarships for your children
          
          Quality of Life in the Central Valley:
          
          Framed by the Sierra Nevada to the east and the Coast Ranges to the west, California's Central Valley is one of the world's most productive agricultural regions and the base of The Wonderful Company's agricultural operations. This vast area enjoys a moderate climate and offers residents a high quality of life, low cost of living, and a host of diverse cultural and recreational activities. From wine tasting and hiking to rafting, fishing, skiing, and surfing -- all within a two-hour drive -- the family-friendly Central Valley has much to offer.
          
          Wonderful College Prep Academy is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
          
          EEO is the lawby Jobble

Keywords: Wonderful College Prep Academy, Delano , Office Assistant (Independent Study), Administration, Clerical , Delano, California